UK-Leeds: Sports-event organisation services.
Section I: Contracting Authority
I.1) Name and addresses
Yorkshire 2019 Limited
1 Park Row, Leeds, LS1 5AB, United Kingdom
Email: procurement@yorkshire2019.co.uk
Contact: Mark Honeybunn
Main Address: http://worlds.yorkshire.com
NUTS Code: UKE42
I.2) Joint procurement
The contract involves joint procurement: No.
In the case of joint procurement involving different countries, state applicable national procurement law: Not provided
The contract is awarded by a central purchasing body: Yes.
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: http://www.delta-esourcing.com/tenders/UK-UK-Leeds:-Sports-event-organisation-services./A8747D7U6A
Additional information can be obtained from: the abovementioned address
Tenders or requests to participate must be sent to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
General public services

Section II: Object
II.1) Scope of the procurement
II.1.1) Title: Event Planning and Delivery Services
Reference Number: Y2019/OPS/1217/01
II.1.2) Main CPV Code:
92622000 - Sports-event organisation services.

II.1.3) Type of contract: SERVICES
II.1.4) Short description: Yorkshire 2019 Limited has been established to deliver the UCI 2019 Road Cycling World Championships. The company is seeking to contract a services provider to lead on the planning and execution of route planning, marketing, communication and digital services, and associated event logistics.
II.1.5) Estimated total value:
Value excluding VAT: 500,000
Currency: GBP
II.1.6) Information about lots:
This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV codes:
Not Provided
II.2.3) Place of performance:
UKE YORKSHIRE AND THE HUMBER

II.2.4) Description of procurement: This services contract will be procured through an open accelerated procurement. The services required include managing the scoping, planning, resourcing and execution of a range of event work streams for a major sports event. The provider will be required to resource these work streams, through experienced project managers and coordinators as required, and fully integrate into Yorkshire 2019 Limited's organisational structure, reporting to the executive. The project areas are listed as follows: route planning, marketing, communications and PR, volunteers programme, digital media / content management, and associated event logistics. A detailed tender and scope of works documentation is available to download from the relevant section, using the correct access code as applicable. Bidders are invited to review the scope and assess capacity and capability to deliver, and submit the required information. Bidders are to submit bids by the bid submission closing date as detailed. Submissions will be reviewed and evaluated, and a bid clarification period used to confirm any details with bidders. Thereafter, suppliers will be notified with regards to the award decision.
II.2.5) Award criteria:
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value:
Value excluding VAT: 500,000
Currency: GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
Start: 01/03/2018 / End: 01/10/2019
This contract is subject to renewal: No
Description of renewals: Not provided

II.2.10) Information about variants:
Variants will be accepted: Yes
II.2.11) Information about options:
Options: Yes
Description of options: Resourcing options will be considered based on the bidder's ability to demonstrate understanding and experience of delivery in this market.
II.2.12) Information about electronic catalogues:
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
II.2.13) Information about European Union funds:
The procurement is related to a project and/or programme financed by European Union funds: No
Identification of the project: Not provided
II.2.14) Additional information: Not provided


Section III: Legal, Economic, Financial And Technical Information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Not Provided
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
List and brief description of selection criteria:
Not Provided
Minimum level(s) of standards possibly required (if applicable) :
Not Provided
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
List and brief description of selection criteria:
Not Provided
Minimum level(s) of standards possibly required (if applicable) :
Not Provided
III.1.5) Information about reserved contracts (if applicable)
The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons: No
The execution of the contract is restricted to the framework of sheltered employment programmes: No

III.2) Conditions related to the contract
III.2.1) Information about a particular profession
Reference to the relevant law, regulation or administrative provision:
Not Provided
III.2.2) Contract performance conditions
Not Provided
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract: Yes

Section IV: Procedure
IV.1) Description OPEN
IV.1.1) Type of procedure: Open Acclerated
Justification for the choice of accelerated procedure: The services are scheduled to commence at 01 March 2018 in order to allow successful programme delivery.
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement - NO
In the case of framework agreements justification for any duration exceeding 4 years: Not Provided


IV.1.6) Information about electronic auction:
An electronic auction will be used: No
Additional information about electronic auction: Not provided
IV.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure:
Notice number in the OJ S: Not provided
IV.2.2) Time limit for receipt of tenders or requests to participate
Date: 24/01/2018 Time: 18:00

IV.2.4) Languages in which tenders or requests to participate may be submitted: English,
IV.2.6) Minimum time frame during which the tenderer must maintain the tender:
Duration in month(s): 6

IV.2.7) Conditions for opening of tenders:
Date: 24/01/2018
Time: 18:00
Place:
Leeds


Section VI: Complementary Information
VI.1) Information about recurrence
This is a recurrent procurement: No
Estimated timing for further notices to be published: Not provided
VI.2) Information about electronic workflows
Electronic ordering will be used No
Electronic invoicing will be accepted No
Electronic payment will be used No
VI.3) Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Leeds:-Sports-event-organisation-services./A8747D7U6A

To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/A8747D7U6A
VI.4) Procedures for review
VI.4.1) Review body:
Yorkshire 2019 Limited
1 Park Row, Leeds, LS1 5AB, United Kingdom
Email: procurement@yorkshire2019.co.uk
VI.4.2) Body responsible for mediation procedures:
Not provided
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
Not Provided
VI.4.4) Service from which information about the lodging of appeals may be obtained:
Yorkshire 2019 Limited
1 Park Row, Leeds, LS1 5AB, United Kingdom
Email: procurement@yorkshire2019.co.uk
VI.5) Date Of Dispatch Of This Notice: 03/01/2018

Annex A