UK-Leeds: Event services.


Preliminary Questions
This notice is for prior information only: No
This notice aims at reducing time-limits for receipt of tenders: Yes
This notice is a call for competition: No

Section I: Contracting Authority

I.1) Name and addresses:
Yorkshire 2019 Limited
Round Foundry Media Centre, Leeds, LS11 5QP, United Kingdom
Email: procurement@yorkshire2019.co.uk
Main Address: https://www.delta-esourcing.com/suppliers/, Address of the buyer profile: https://worlds.yorkshire.com
NUTS Code: UKE42
Specifications and additional documents: As Above
I.2) Joint procurement:
The contract involves joint procurement: No.
The contract is awarded by a central purchasing body: Yes .

I.3) Communication Access to the procurement documents is restricted. Further information can be obtained at:
https://www.delta-esourcing.com/suppliers/
Further information can be obtained from: address as in Annex A.I
Tenders or requests to participate must be sent: to the abovementioned address

I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity:
Other activity: Major sports events

Section II: Object

II.1) Scope of the procurement
II.1.1) Title: Y2019 Traffic Management Planning and Delivery Services
Reference number: Y2019/OPS/0818/003
II.1.2) Common Procurement Vocabulary:
79952000 - Event services.
II.1.3) Type of contract: SERVICES
II.1.4) Short description:
To support the delivery of the UCI Road Cycling World Championships to be a held in the UK in September 2019 - a 9 day road based cycle event, Yorkshire 2019 Ltd (the event organiser established to deliver the championships), will be seeking bids from traffic management providers. The procurement process is planned to commence in the coming months and will seek bids for a range of Lots.

The outline format of championships is that it includes both road races and time trials. In general, each day features a different race, that commences at a location in Yorkshire. Each race finishes in Harrogate. In addition, certain races will only be staged in Harrogate, on a closed circuit.

The Lots will be based on geographic areas in order to compartmentalise traffic management delivery for the Championships thereby supporting a straightforward and effective event delivery model that aligns with the command and control design.
II.1.5) Estimated total value:
Value excluding VAT (give figures only) : 700,000 - GBP
II.1.6) Information about lots:
This contract is divided into lots: Yes
If yes, tenders should be submitted for: All lots
Maximum number of lots that may be awarded to one tenderer: Not Provided
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:
Suppliers may bid for one or more Lots. This will be based on the suppliers' view of delivery scale per Lot and the opportunities for managing resources across a range of Lots. Details will be set out in the ITT briefing document.

II.2) Lot Description : 1
II.2.1) Title: Traffic Management Services
Lot Number: 1
II.2.2) Additional CPV code(s):
79952000 - Event services.
II.2.3) Place of performance:
Region Codes:
UKE - YORKSHIRE AND THE HUMBER
II.2.4) Description of the procurement:
The procurement will be divided into a range of Lots per geographic areas. The indicated value of this procurement reflects the overall guide cost, and is not indicative of any specific Lot. Values for each Lot will be determined by the final delivery model.
II.2.5) Award Criteria :
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimate value
Value excluding VAT (give figures only) : 700,000 - GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months - 10
This contract is subject to renewal : NO
II.2.10) Information about variants
Variants will be accepted : YES
II.2.11) Information about options
NO
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds : NO
II.2.14) Additional information
The range of Lots and corresponding geographical areas will be set out in the tender briefing documents.

For further details regarding this procurement please register as a supplier on the Delta e-portal, as a supplier. When the contract notice is released the documents for the tender will be available to download from this Delta system.

II.3) Estimated Date of publication
17/08/2018
Section III: Legal, Economic, Financial And Technical Information

III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Employed operatives qualified to deliver traffic management services as appropriate.
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents

III.2) Conditions related to the contract
III.2.2) Contract performance conditions
Not Provided

Section IV: Procedure

IV.1) Description
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement - Not Provided
In the case of framework agreements justification for any duration exceeding 4 years:
Not Provided
IV.1.6) Information about electronic auction
An electronic auction will be used - NO
IV.1.8) Information about Government Procurement Agreement (GPA )
The contract is covered by the Government Procurement Agreement (GPA) - NO
IV.2) Administrative information
IV.2.5) Scheduled date for start of award procedures: 02/11/2018

Section VI: Complementary Information
VI.2) Information about electronic workflows
Electronic payment will be used
VI.3) Additional Information:
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Leeds:-Event-services./4DAB2DCMWN

To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/4DAB2DCMWN
GO-2018711-PRO-12777942 TKR-2018711-PRO-12777941

VI.4) Procedures For Appeal
VI.4.1) Body responsible for appeal procedures:

Yorkshire 2019 Limited
1 Park Row, Leeds, LS1 5AB, United Kingdom
Email: procurement@yorkshire2019.co.uk
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
Not Provided
VI.4.4) Service from which information about the lodging of appeals may be obtained:
Yorkshire 2019 Limited
1 Park Row, Leeds, LS1 5AB, United Kingdom

VI.5) Date Of Dispatch Of This Notice: 11/07/2018


ANNEX A

I) Addresses and contact points from which further information can be obtained:
Yorkshire 2019 Limited
Round Foundry Media Centre, Leeds, LS1, United Kingdom
Email: procurement@yorkshire2019.co.uk
Main Address: https://yorkshire2019.delta-esourcing.com
NUTS Code: UKE42